CSHPC Aims: · To encourage an active interest in pure and part-bred highland ponies.
· To raise the standards of performance in all equestrian activities.
· To offer a wide range of activities for members to participate in.
CSHPC Constitution & Rules
1.NAME The name of the Club will be Central Scotland Highland Pony Club.
2. AIMS To promote the Highland Pony in all aspects and for the good of the breed. A friendly Club, giving support and advice to its’ members.
3. OFFICE BEARERS The Office Bearers shall consist of a Chairman, Vice-Chairman, Secretary, Membership Secretary, Treasurer, and up to eight Committee Members.
4.VICE-CHAIRMAN A Vice-Chairman shall be elected at an Annual General Meeting to hold office for two consecutive years.
5.CHAIRMAN The Vice-Chairman shall take over the post of Chairman on the expiry of the Chairman’s two year tenure of office.
6. SECRETARY A Secretary shall be elected at an Annual General Meeting to hold office for three consecutive years, and shall be eligible for re-election.
7. MEMBERSHIP SECRETARY A Membership Secretary shall be elected at an Annual General Meeting to hold office for three consecutive years, and shall be eligible for re-election.
8.TREASURER a. The finances of the Club shall be under the care of the Treasurer. b. A Treasurer shall be elected annually and shall be eligible for re-election. c. Bank accounts shall be opened in the name of the Club.
9. COMMITTEE The Committee shall be elected at an Annual General Meeting, and each Member shall serve on the Committee for two years.
10. ELECTION OF OFFICERS AND COMMITTEE MEMBERS a. Except in the event of resignation of an Officer or Committee Member during a year, vacancies require to be filled at Annual General Meetings by election. Any vacancies occurring during a year are to be filled by co-option where necessary, co-opted members to serve until the following Annual General Meeting. b. Candidates for any vacant Officer or Committee Member position are to be proposed and seconded at an Annual General Meeting either: (i) From the floor of the Annual General Meeting providing the nominee is present at the meeting, or (ii) By post or by hand on the form accompanying the Notice of the AGM if any one of the Proposer, Seconder or Nominee is unable to attend the Annual General Meeting. These nominations to be in the hands of the Secretary of the AGM by the time of the start of the AGM, correctly completed and signed. c. Candidates for a vacant Officer’s or Committee Member’s position are to be elected by secret ballot at the Annual General Meeting. In the event of there being only one nomination for any Officer’s position, and only sufficient or less than sufficient nominations for Committee vacancies, those nominated shall be appointed.
11.CO-OPTING COMMITTEE MEMBERS If insufficient Members are elected at an Annual General Meeting, the Committee has the right to co-opt Members to serve until the next Annual General Meeting.
12.QUORUM At all meetings of the Committee, five members shall form a quorum.
13.HONORARY MEMBERS Honorary Members may be proposed and elected at the Annual General Meeting.
14.MEMBERSHIP The Committee reserve the right to refuse Membership without an explanation.
15.SUBSCRIPTIONS a. The subscription shall be determined at the Annual General Meeting. b. Subscriptions shall run from 1st January to 31st December
16.COMMITTEE MEETINGS Any Committee Member failing to attend three consecutive meetings without good reason, may, at the discretion of the Committee, be asked to resign.
17.DISCIPLINARY PROCEDURE Any Member whose behaviour is deemed to be derogatory to the character, or prejudicial to the interest of the Club, may, by a 2/3 majority of the Committee, be removed from the Club Membership or suffer any lesser disciplinary action as deemed fit.
18.DISSOLUTION OF THE CLUB If the Club is dissolved, all monies and equipment shall be donated to the Equine Grass Sickness Fund.
Refund Policy
Training
In the event of your training session being cancelled by us we will refund your entry, or carry it forward to the next available date (with agreement from yourself). Refunds will be minus £1 administration fee.
In the event of your training session being cancelled by yourself before the closing date, we will refund your entry, or carry it forward to the next available date (with agreement from yourself). Refunds will be minus £1 administration fee.
In the event of your training session being cancelled by yourself after the closing date, we will aim to fill your slot. If we can fill your slot, we will refund your entry, or carry it forward to the next available date (with agreement from yourself). Refunds will be minus £1 administration fee. If we are unable to fill your slot then no refund will be issued.
Shows/Other Events
In the event of an event being cancelled by us we will refund your entry, or carry it forward if the event is rescheduled (with agreement from yourself). Refunds will be minus £5 administration fee.
In the event of your entries being withdrawn by yourself before the closing date, we will refund your entry, or carry it forward to the next available date (with agreement from yourself). Refunds will be minus £1 administration fee.
In the event of your entries being withdrawn by yourself after the closing date, no refund will be issue